Glenside Club Meeting: Thursday June 16, 2022 @ 7:30PM Central

Note new videoconferencing links below!

I would like to once again thank all of the attendees (physical and virtual), exhibitors, vendors, presenters, and staff who helped make the 2022 Glenside “Last” Chicago CoCoFEST! a success. I heard some folks exclaim it was the most fun fest they’ve attended in a long time, which is heartening. I’d also like to give a shot out to Jason Timmons, our auctioneer (and VFC-Midwest organizer) as well as Michael Lee (VCF-Midwest organizer), who both graciously allowed the use of VCF-Midwest items like power strips and audio video equipment to help put on our show.

Even though it is still early, there’s no better time to start planning the 2023 event. Especially right now, when memories are still fresh, we’d love to take some time before, during or after our June business meeting to gather both comments and concerns in order to bring everyone improvements next year.

We’ve heard mainly room concerns (one time and re-occurring security key system issues, as well as A/C issues), with more praise given to the conference venue (dance floor issues notwithstanding). As some are aware, the hotel management changed a mere 2 weeks prior to our event, which no doubt played a role. In any event, we can’t fix what we don’t know about, and we can’t ensure the positives are kept unless folks let us know. So, please feel free to send any of the officers your thoughts, come to this month’s discussion and offer your perspective, or catch one of us after the meeting.

I know Summer is imminent, which means potentially less time to enjoy your classic computing hobby. Still, while you grab some sun and/or travel this season, I hope you stay plugged in and up to date on the hobby as well as find a few minutes to play a new game or two (Paul Shoemaker just released “Ghost Rush” in the past few days, to get you started, and I know Nick Marentes has just finished a few.)

We will open the call early at 6:30PM as in previous months, for some time to catch up and say hello to new faces.

Meeting Agenda: (https://docs.google.com/document/d/18NOTXjfD2yo9nZq-sFLcyDYWTzVE2Fw0/edit?usp=sharing&ouid=101249560154994960936&rtpof=true&sd=true)

To join the Meeting

https://zoom.us/j/95723672795?pwd=MVlSZG5Nd0FjVU1WNzlVQXlBRU91QT09

Meeting ID: 957 2367 2795
Passcode: GCCC

One tap mobile

+13126266799,,95723672795#,,,,478869# US (Chicago)

Meeting ID: 957 2367 2795
Passcode: 478869
Find your local number: https://zoom.us/u/adWzcwDPZE

Please download and import the following iCalendar (.ics) files to your calendar system.
Monthly: https://zoom.us/meeting/tJEqdequqTktE9Fc96ZBSO9gTu-SU3koRhjz/ics?icsToken=98tyKuCtqTkpHNOXtxCCRowMB4job-7wtnpaj_p7n0azOQJgTVrxAvcPAYcsG9fi

For those unable to join us on Zoom or have prior commitments, we will livestream and have a replay available on our Facebook page (https://www.facebook.com/groups/290791956162) and our YouTube channel (https://www.youtube.com/channel/UCFk2dMxcjJcX2qbSqFHQMbA).

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CoCoFEST! 2022 Is a Wrap!

A heartfelt thanks to everyone who participated in some way at the 30th Annual “Last” Chicago CoCoFEST! We had a packed exhibit hall, full presentation schedule, lots of foot traffic, and a fun but not overly hectic “No Minimum Bid Auction”.

Show Results

I’ll update these numbers if modifications are needed, but here’s some potentially useful statistics on the 2022 show:

  • 39 Exhibitors/Vendors
  • 60 (of 62 total available) Exhibitor/Vendor tables in use
  • 112 Attendees
  • 65 Dinner reservations

With the 2022 show being free admission, we relied on table reservations, dinner reservations, and the auction proceeds to fully fund the show. Since this was the first time admission would be free and the abbreviated timeframe between the 2021 and 2022 shows (~6 months, which could affect auction donations or attendance or both), I am pleased to report the following financial statistics:

  • Dinner: $1320.00
  • Tables: $1095.00 (tables were $20 for 1st, $15 for rest)
  • Auction: $2364.00 (50 auction lots sold)
  • Dues: $420.00 (28 attendee memberships. All 1st tables also receive a bundled membership, which means 28+39 = 67 total memberships purchased at the show)

Thus, total 2022 gross proceeds totaled $5199.00!

For 2022, the venue costs went up a bit, to $3507.44 (compared to 3048.17 in November 2021), with net proceeds totaling $1691.56.

2023?

As Tony would say in his yearly CoCoFEST! address: “Will there be another ‘LAST’ CoCoFEST!? Yes, there most surely will be!”

A month or so back, Grant and I looked at the 2023 calendar for suitable dates, and I mapped out the dates that had been most often selected for previous fests. For reference, here are the insights:

(I put in the scheduled 2020 date, even though the fest was cancelled in 2020)

In general, weeks #16-20 get most of the love, which translates into 4/22/2023 to 5/21/2023. We selected the mid-May date in 2022 to try to get at least 6 months in between fests, but it seems best to move the date a bit earlier as in years past. Thus, for 2023, we’re working to secure 4/22-4/23 (week 16) as the 2023 show dates. I’ve verified Vintage Computer Festival – East does not conflict (they are scheduled the week prior), but we’re waiting on Midwest Gaming Classic dates, as we borrow some equipment used for that show, and thus preferably want to avoid conflicts. Our backup date is the following weekend. For 2024, week #18 is May 4th weekend, which I thought would be nice for a space theme if desired, but it’s too early to schedule that date.

Feedback

Grant will be sending out a survey in a bit so folks can share their perspectives on the fest, but early response has been positive. Of things noted in 2021, the dessert shared with with the catered dinner was much better in 2022, we did leave more time between presentations, and kudos to those who suggested the hot cocoa station, as it was both on brand and well utilized. I know Grant’s going to push the Sunday start back, since 8:30 came a bit early for most this year (which is fine, why not enjoy Saturday night/Sunday morning!)

Pics Or It Didn’t Happen!

I curated some photos from the places I found them. If you’d prefer one not be in the gallery, let me know.

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