2021 29th Annual “Last” CoCoFEST! Alternate Event Date

With all the votes cast, it became obvious folks took a cautious view of the months ahead, with September 25/26 and November 6/7 becoming early frontrunners. As of March 1, 2021, November 6/7 edged out September as a preferred date.

Along the way, I became aware that November 5-7 is also the 2021 date for the Midwest Gaming Classic. The hugely popular pinball/arcade exhibition event in Milwaukee, WI also contains “The Computing and Gaming Museum” exhibit, where Tandy Color Computers are shown along with other 80’s era home computers and videogame systems. It’s never ideal when conflicts like this arise, doubly so since MGC draws quite a bit from the Chicago area given the location, and I know this will affect some of our attendees. That said, the event offered the least conflicts from vote responses, seemed far enough in the year to hopefully sidestep current travel/attendance issues, and was favored significantly over any other option.

Thus, I confirmed the November 6/7 date with our venue and freed up the other dates. I hope those that find a conflict might consider spending one day at MGC and the other with us. I often attend MGC but it’s something that can be adequately enjoyed over a single day.

The new date does pose a unique challenge concerning our 2022 event, though. Normally, events such as ours don’t book the following year’s venue date until after the current event concludes. This is common, and since everyone typically runs the same play, the same date in the following year is often available. Yet, this year will be different, in that the 2021 show will (hopefully) occur in November, followed by the 2022 show in its regular April timeframe, a mere 5 months later. If that’s the preference, it’d be best to decide soon, to ensure the requisite 2022 date is available and reserved. But, if the community would prefer to see a bit more space between show dates, I could see the show potentially moving back 3-4 months (splitting the 17 month distance between the 2021 November show and the 2023 April show) to early August.

For what it is worth, I prefer scheduling the 2022 show in April, both because I don’t think two shows within 6 months is a significant concern (some folks have already noted they try to attend both CocoFEST and Tandy Assembly in a given year, and those shows are normally scheduled 6 months apart) and also because I think reserving that date is prudent in case circumstances prevent a 2021 in person event (possibly due to weather concerns). Feel free to add your thoughts, as we’ll need to discuss at some point before the May meeting.

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LAST Chance to vote for “Last” Chicago CoCoFEST! Date

As previously noted, we’re sliding the 2021 event date further into 2021. If you have not provided your input on preferred dates, please visit https://www.tandylist.com/votecocofestdate.aspx and do so before 00:00 Central Monday 3/1. At present, the standings are as follows:

  1. November 6/7
  2. September 25/26
  3. June 25/26
  4. October 8/9
  5. September 10/11

For reference on date details/pros/cons, please see https://www.glensideccc.com/the-29th-annual-last-chicago-cocofest-is-moving/

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The 29th Annual “Last” Chicago CoCoFEST! is MOVING!

Calm down, it’s just a temporary 2021 thing 🙂

As some are no doubt aware, the country is still grappling with travel and attendance restrictions, and the club would like to make sure everyone has an opportunity to come together in person for our annual color computer (and MC-10, Dragon, and the occasional MM/1) celebration event. Our original April 24/25th date appears too early in the year to offer that opportunity, so we’ve made the decision to delay until later in 2021.

While we know no date is perfect, we have a few options to consider, and we’re asking for help. We’ve created a special polling system on TandyList.com that you can access to provide your preferences:

https://www.tandylist.com/votecocofestdate.aspx

Glenside Color Computer Club members should already have a login, and others I believe can register to obtain one. I’d encourage folks to vote early to ensure your voice is heard, even if you’re unsure on some dates. You can update your vote anytime until the poll closes.

We’ll leave the poll open until 12:00AM Central March 1, 2021, as we need to let the venue know our selection by then. I’ll call them that morning and select the first date available based on the poll results (at current time, all of the dates listed in the poll are available, but that might change as the week progresses)

We’re working on a way to show the various results in real time, so folks can see which dates appear most likely and adjust their vote if desired.

A few notes on the various dates:

  • June 25/26
    • Few things conflict with this date, though it’s unclear if restrictions will be relaxed enough and confidence level boosted enough to select this date.
  • September 10/11
    • The Vintage Computer Festival – Midwest (VCF-MW), a large multi-platform classic computer show often held in Chicago every year, typically holds their show during this weekend, and there’s a possibility 2021 would offer enough space their the VCF-MW venue to also contain CoCoFEST!. That said, this is probably the least confirmed options in the list. If VCF-MW decides to forego an in-person show in 2021, CoCoFEST! would be left without a venue. Additionally, there is no guarantee space would be available. I spoke with Jason Timmons, who organizes the event, and he does not want to make any concrete plans until July or so.
  • September 25/26
    • In December, when I inquired with the venue on alternate dates, this was one of the few available, so I locked it in. Thus, I can guarantee this date is available. That said, this date is also just 1 week prior to Tandy Assembly, and I know we have a number of exhibitors and attendees who frequent that show and would find it hard to attend two shows back to back.
  • October 9/10
    • This date suffers from a few concerns. In addition to occurring 1 week AFTER Tandy Assembly (similar concern as with September 25/26), this is also the same date as Vintage Computer Festival East (VCF-E). Some folks may attend both in a normally scheduled year.
  • November 6/7
    • This one probably offers the most safety, though travel could be hindered by early Winter weather. It’s also the closest show date to the normal 2022 CoCoFEST! date (later April).

If a Q3/Q4 option is selected. we might later discuss sliding the 2022 April date back a few months, but we have not considered the matter as yet.

Again, please consider voting your preferences and feel free to send myself or any of the officers any additional thoughts you might have.

Jim

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Glenside Club Meeting: Thursday February 18, 2021 @ 7:30PM

To no one’s surprise, our main agenda item this month will be discussing CoCoFEST! event dates. Rest assured, the club is still committed to a 2021 in-person show. That said, April 24 is fast approaching, and we have alternatives we can consider.

Obviously, we want to welcome as many vendors, presenters, and enthusiasts as possible to the 2021 event. We also know that current travel restrictions might impair attendance, restrictions that might be absent later in 2021. On the other hand, April is the customary month for CoCoFEST!, so we alter the plans with some reservation.

Some recurring April classic system events have already shifted dates, and Glenside should discuss the various options. Not only do vendors, presenters and all of our attendees need to know the plan, our venue, Holiday Inn Elk Grove Village, needs to know our intentions in the next few weeks, absolutely no later than mid-March. If we feel it necessary to alter the event date, they do have some scheduling flexibility.

Thus, please consider attending the February meeting and sharing your thoughts, or send us a comment online with your preferences. We’ll try to find a solution that benefits the most of our members and newcomers:

To join the Meeting:
https://bluejeans.com/889394355

You can call in: Phone Dial-in
+1.408.740.7256 (United States)
+1.408.317.9253 (Alternate number) (Global Numbers)
Meeting ID: 889 394 355
Room System: 199.48.152.152 or bjn.vc

Want to test your video connection?
https://bluejeans.com/111

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Club Meetings Just Like the Old Days!

I don’t remember the exact moment I first attended a computer user group meeting. I do remember the location, and I also remember being young enough someone had to drive me there, but I mostly remember the excitement of joining with other folks from all over town (and some from nearby towns) who shared a love of computing and actually were interested in talking about computing topics. I wasn’t a huge gamer, but it was always nice to get the latest intel on great games, in case the sudden urge to play one came upon me. Then as it is now, hardware modifications and upgrades interested me most, and I envied those with full time paying jobs who could afford new peripherals, memory expansions, hard drives, etc.

Club meetings always followed a sequence. Before the meeting, folks arrived and visited, and then the President called the meeting to order (I remember first learning about “Robert’s Rules of Order” around this time). I don’t remember much about the business meeting, as I was young, and the topics didn’t hold my interest. I mainly waited for the business meeting to end, when more fun things happened. I wasn’t so naive as to think the business meeting was not important (it was, often because most clubs had a swap meet or similar, and planning it took some of the business meeting time), I just knew it was a prelude to more interesting community computing enjoyment.

Time passes, of course. I grew up, as did the club I joined. Initially, I published the newsletter, but I eventually ran the club as President, right before I left for college. And then I thought my computing club days were over. By the late 1980’s, clubs were struggling in some communities, and I didn’t find another one to join until 1996. But, just as before, the sequence remained the same. It was somewhat comforting, to know that some things seem to stay the same.

I think folks joined computer clubs for two reasons: to be a part of a community of like-minded folks and to obtain information about their chosen platform. In the early and mid ’80’s, it could be difficult to find out about new software or hardware, or even learn the ingenious ways people were using the hardware you already owned to make life more interesting or more fun. Now, of course, the Internet provides a constant source of such information, but institutions like the Glenside Color Computer Club continue to thrive because they provide a sense of community and an anchor for the hobby.

Like many, I joined GCCC via my attendance at a yearly CoCoFEST!, and I’ll admit I attended to learn more about the CoCo platform. Initially, I just soaked up information, and eventually someone asked if I’d be interested in helping direct the club’s efforts. And, once again, I am leading the efforts of a computing group, just as I did back in the 1980’s. But, I’ll admit that not only have things changed quite a bit (Internet, for one), but I’ve somewhat forgotten the sequence of activities in the meeting.

Having attended a number of the most recent GCCC meetings prior to being elected, I knew about the business meeting, and I’ve always attended virtually, since I don’t live in the Chicago area. But, at the January meeting, GCCC member and past president Tony Podraza reminded me of a big piece of those long ago meetings, the piece that was part of the “fun” of the meeting that made the “boring” business meeting tolerable for a teenage computer geek:

The Demonstration

I’ll admit I totally forgot that used to be a big draw for the meeting. As I recall, the business meeting finished quite quickly, and then someone would take over the club computer, load up a productivity app or utility and present the creative use to the rest of the attendees. Now, if I’m honest, I have to admit that the teenage me rarely watched the demos (they always seemed remedial in my know-it-all mind), but the adult me in 1996 took more of an interest (or maybe I finally realized I did not know it all).

So, I apologize.

I’ve been so focused on handling the business the club’s efforts (prepping for CoCoFEST!, making sure the newsletter gets out in a timely fashion – which mainly involves pestering poor overworked Steve Strowbridge, transitioning the club website to new digs, and helping push long suffering efforts like the GCCC ByLaws updates forward), I didn’t pay enough attention to the fun parts of the meeting. Tony notes that often John Mark Mobley would demonstrate an app or utility in past years, and I guess I must have missed those meetings.

Now, mind you, as I think back, we did not actually have a demo every month. Sometimes, the presenter was ill or had car troubles, or things just otherwise fell through. But, on those months, we all just took that time and visited with each other, and that seemed just fine. Everyone left the meeting refreshed from the conversation and the collaboration.

At the GCCC end-of-year virtual “Open House”, a member remarked that the event reminded them of club meeting of years past, where the focus was less on motions and seconds and more on topics of interest and general discussion, punctuated with laughter and jocularity. I took that as an action item, to try to incorporate some of that into regular business meetings by shortening the meeting duration for post meeting community discussion. I’ve not succeeded yet, but the club’s business really should not take more than 45 minutes to consider, so I’ll keep trying and I hope other members will help me in that effort.

Still, waiting until after the meeting might not be the best way to accomplish the goal. It might be that the club has a contentious topic to discuss, or maybe the business meeting is short but mentally draining, and folks just want to rest their brain afterwards. At the January meeting, past president Eric Canales suggested we schedule some time before the main meeting for a presentation/demonstration, or at least some unstructured conversation.

Thus, that’s the plan for future GCCC meetings. Since the regular meeting occurs at 7:30PM Central on the third Thursday of the month, I’ve scheduled an hour prior, from 6:30 PM to 7:30PM, as a demonstration time. I think Eric’s suggestion holds a lot of promise:

  • It’s been hard to start the meeting on time in the past few months, when key folks are just joining at the bottom of the hour. I want to be snesitive to folks who are present at 7:30PM, but there are key people who need to be present. A 6:30PM demo will allow folks to join with a bit more flexibility and hopefully be present when the regular meeting needs to start.
  • Those not interested in the business meeting but who want to join the group for discussions can have a specific time to visit.
  • If the demonstration needs more time, it’s pretty easy to poll folks at 7:30PM and see if a slight deviation is OK.
  • It places the lighter fare earlier in the evening, before people start shutting down for the night or before tensions rise due to a contentious business topic.

Of course, we need compelling demonstrations to make this work, so we’ll be soliciting for ideas and for folks to present. If you know of a topic of interest, or if you would like to present a specific topic (member or not, does not matter), please let someone on the GCCC leadership team know. We may designate some months are just roundtable discussions, but I’d prefer we try to arrange demonstrations for the first few months 🙂

I’m not sure how long it’s been since GCCC held a demonstration at a monthly meeting, but I sincerely apologize for the absence. It’s a useful part of the monthly community gathering, even with the Internet available to everyone, and so it’s worth getting it back into the schedule. I hope you think so as well.

Jim

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